Secretary (Office Automation)

Company: Department Of The Treasury
Location: Downers Grove
Posted on: January 18, 2023

Job Description:

Duties

WHAT IS THE LARGE BUSINESS AND INTERNATIONALDIVISION?

A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisions

Vacancies will be filled in the following specialty areas:

Large Business and International Director Pass Thru Entities, DFO Global High Wealth

The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.

* Receives telephone calls and visitors, determines the nature of business, gives routine and non-routine information, answers questions in accordance with Service policies and operations or directs calls and visitors to appropriate person or subordinate office.
* Receives and controls mail and suspense items, routing them directly to the appropriate person or subordinate office for action, follows up on outstanding controls and assembles background information before routing mail to the supervisor.
* Prepares and types a variety of correspondence, reports, forms, requisitions, requests for personnel actions and legal documents, using an electronic typewriter, word processor, or personal computer. Reviews outgoing correspondence for proper format, conformance with procedural instructions, grammar, punctuation, spelling and necessary attachments.
* Organizes and maintains files and records, manuals, handbooks, and other related materials. Keeps master file updated.

Help

Qualifications:

You must meet the following requirements by the closing date of this announcement:

SPECIALIZED EXPERIENCE: GS-05 LEVEL: You must have 1 year of specialized experience at a level of difficulty and responsibility equivalent to the GS-04 grade level in the Federal service. Specialized experience for this position includes: providing telephone and receptionist services; Maintaining records; Requisitioning office supplies; Filing material and maintaining office filing system; Receiving and controlling incoming and outgoing correspondence and reports for format, grammar, and punctuation; Writing simple or repetitive, non-technical correspondence such as letters of acknowledgment; Scheduling appointments and preparing notes regarding topics to be discussed.

OR

You may substitute education for specialized experience as follows: a bachelor's degree or four (4) years of education above high school in any field of study from an accredited college or university.

AND

TIME AFTER COMPETITIVE APPOINTMENT: By the closing date (or if this is an open continuous announcement, by the cut-off date) specified in this job announcement, current civilian employees must have completed at least 90 days of federal civilian service since their latest non-temporary appointment from a competitive referral certificate, known as time after competitive appointment. For this requirement, a competitive appointment is one where you applied to and were appointed from an announcement open to "All US Citizens".

Federal experience is not required. The experience may have been gained in the public sector, private sector or Volunteer Service. One year of experience refers to full-time work; part-timework is considered on a prorated basis. To ensure full credit for your work experience, please indicate dates of employment by month/year, and indicate number of hours worked per week, on your resume.

For more information on qualifications please refer to OPM's Qualifications Standards.

Keywords: Department Of The Treasury, Downers Grove , Secretary (Office Automation), Other , Downers Grove, Illinois