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Executive Assistant

Company: ENSONO
Location: Downers Grove
Posted on: October 15, 2020

Job Description:

Worker Type:Employee The Executive Assistant provides senior level administrative support to the President of Sales & his leadership team. In this capacity, the EA will manage a variety of accountabilities to optimize the efficiency and effectiveness of the sales organization. Duties include scheduling and protecting calendars including meeting prioritization, personal appointments, travel itineraries, meeting arrangements and support as required, up to and including presentation materials. In addition, the EA will be accountable for the creation of purchase requisitions, invoice and expense payments, cost center management as required to support initiatives. The EA plays an integral role to ensure an effective and smooth-running organization, partnering closely with the Sales leadership team and the EA peer group. To be successful, the EA must manage confidential information with the outmost discretion and exercise sound judgment and demonstrate a high degree of professionalism when engaging key stakeholders within and outside the organization including other executives, clients and board members. Provides administrative support to at least one executive officer. Collects and prepares information for use in discussions and meetings of senior staff and outside individuals. Prepares presentation materials for client meetings (internal and external clients). Works proactively and self-directed to ensure all required work is successfully delivered. Handles requests/ questions from all levels of management. May have client interaction. Assumes ownership for administrative related activities that would relieve leaders/teams that they support. Handles details of a highly confidential and critical nature. Coordinates complex requests to ensure resolution. Manage calendars, travel arrangements and expense reports for assigned leaders. SUPERVISORY RESPONSIBILITIES N/A QUALIFICATIONS Required - Associates Degree, or minimum of 2 years completed of 4 year degree - Very proficient with Microsoft tools: Word, PowerPoint, and Excel - Strong knowledge and understanding of job specific processes, programs, systems, and tools - Independently manage required functional processes and lead process as appropriate - Understand all business requirements & translate into solutions - Strong communicator at all levels, both spoken and written, within and outside the company - Excellent client services skills - Strong teamwork capabilities - Function as mentor to other team members Preferred - Typically requires a minimum of 12 years of related experience with a Bachelor's degree; or 8 years and a Master's degree; or equivalent work experience - Experience leading organizational level projects of an administrative nature - Extensive/in-depth knowledge of company operations, policies, and procedures - Requires a professional certification or equivalent experience in working with senior level executives within and outside the company, as well as experience with clients, vendors and visitors Primary Location City/State: Downers Grove, IL - Finley, Illinois Additional Locations (if applicable): Ensono is an Equal Employment Opportunity Employer. Ensono provides equal employment opportunities to all qualified applicants without regard to race, color, religion, national origin, ancestry, citizenship status, sex, marital status, pregnancy, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status, military status, or any other status protected by applicable law.

Keywords: ENSONO, Downers Grove , Executive Assistant, Other , Downers Grove, Illinois

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