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Real Estate Administrator

Company: Univar Solutions
Location: Downers Grove
Posted on: March 28, 2020

Job Description:

Want to work for a company that is reimagining distribution?-- Join Univar Solutions, the premier global distributor of chemicals and ingredients.-- Our goal is to function as a direct extension of our customers' teams; to serve as an ally in their quest of business success.----At Univar Solutions, we're building on our more than 90 years of experience-- and drawing on deep resources - inventory and logistics experts, scientists, PhDs, procurement, customer service, sales and marketers-to deliver consultative services and an unmatched portfolio to solve customers' formulation and operational challenges.-- When you work for Univar Solutions, you'll play an important role in shaping how we deliver more than chemical and ingredients.------Primary Purpose:Support the Manager, Real Estate Services with the management of real estate activities related to operating and surplus facilities, with support from field organization.-- Perform and coordinate a wide variety of administrative duties such as answering phone calls, monitoring real estate inbox, opening mail.-- Direct and respond to incoming inquires.-- Interpret department and corporate policies and procedures. Gather, compile and maintain data.-- Support special projects.-- --Key Responsibility:-- Implement and Manage Real Estate Database for leases & owned propertiesLease abstraction for new leases and renewalsInput new data and amend existing information as requiredConduct online training to familiarize users with programPoint of contact for users when there are login/password reset issuesGenerate reports from database as requested by internal departmentsTracking Certificate of insurance--Surplus Properties:Property administration in the form of calculating and invoicing of property taxes and other applicable assessments, notifying tenant of rental increases, tracking insurance certificates.Track rent from tenant and sending notification to Tenant when late.-- Assessment of appropriate late fees.Coordinate maintenance of surplus properties.-- This involves working with Univar USA personnel to ensure that surplus properties are adequately maintained.Maintain surplus property inspection program.-- Involves requesting local personnel to visit surplus facility and perform a walkthrough of property and completing inspection form and advising Manager, Real Estate Services of any deficiencies noted on inspection form.Negotiate lease extension with tenants in accordance to Company guidelines.Coordinate with Utility companies on switching of services into tenant's or Univar's names, ensuring services are not terminated, and working through issues.--Prepare correspondence, memos, statements, and reports, for supervisor's signature.Responsible for standard office procedures, sort, prioritize and distribute mail, and order supplies.Gather, compile and maintain data, files, record systems.Prepare check and wire requests. Receive and place telephone calls, greet callers, prioritize and handle/forward messages in supervisor's absence.Maintenance of databases for the leased and owned operating facilities and surplus properties using excel and word.Confirm incoming invoices are correct for payment.Interpret legal documents in real estate files upon request.Responsible for Records Management; input of boxes/files into the DataSite database for sending off site.--------In-House CounselDiscuss and review legal documents and/or legal questions involving properties. Arrangement of meetings and other issues.Outside CounselDiscuss and review legal documents and/or legal questions involving properties not handled by in-house counsel.Branch Operations Managers/ and Applicable designeesDiscuss issues involving surplus properties and operating facilities.AccountingCoordinate appropriate revenue receipt for surplus properties. Tax ConsultantsProperty Taxes for operating and surplus properties.Univar USA TenantsBilling of property taxes, rents, late fees, resolution of maintenance issuesUnivar USA LandlordsCoordination of payments (rent or otherwise) and maintenance issues.EngineeringDiscuss major maintenance /repair issues for facilities.Real Estate Brokers/AgentsObtain information to establish lease rental terms based on market conditions for operating and surplus facilities.--Financial Responsibility:-- Process invoices for payments,Process rent payments, Receiving incoming rent checks from tenants--Education/Experience/Training:Paralegal Certification or equivalent experience (minimal one year) preferred.Completion of Commercial Real Estate Certificate Program or equivalent of one to two years' experienceExperience in handling Residential Real Estate Transactions beneficial.--Specialized Knowledge/Skills:Excellent verbal and written communications skills including strong skills in English usage, spelling, grammar and punctuationStrong customer service skills and experience with problem resolutionAbility to work effectively and diplomatically and present professional image to employees and third-party contacts and develop and maintain professional relationships that enhance job performance.Self-motivated and dependableStrong organizational and time management skillsGood analytical skills, detail orientedExcellent PC skills and knowledge of various software, including Word, Excel, PowerPointAbility to work well under pressure.-- Capable of prioritizing diverse workload with conflicting time sensitive deadlines from various staff and supervisorsCommercial real estate background, preferably by the recent completion of a Commercial Real Estate Certification Program.Basic understanding of legal and business issues involving real estate in order to draft legal documents and/or review documents drafted by legal counsel.----Univar Solutions is an equal opportunity employer. --All qualified applicants will receive consideration for employment and will not be discriminated against based on their race, gender, sexual orientation, gender identity, religion, national origin, age, disability, veteran status, or other protected classification.--We offer comprehensive benefits to--employees including medical, dental, STD, LTD and life insurance, 401k, generous PTO and much more.

Keywords: Univar Solutions, Downers Grove , Real Estate Administrator, Other , Downers Grove, Illinois

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