Privacy Office Administrator 30215

Location: Chicago
Posted on: June 23, 2025

Job Description:

One of the largest health insurers in the nation is focused on continuously building an industry-defining, world-class IT capability. Healthcare is forever evolving, especially due to emerging technologies, making this a great experience to add to your resume. Come join their winning team! This contract role as a Privacy Office Administrator in Chicago, IL is responsible for coordinating and administering various responsibilities within the client’s Privacy Office, working with low and moderate risk issues and departments, as appropriate, to ensure the client is compliant with various federal and state regulations. This position will oversee the annual updates of regulatory policies and procedures, ensuring all client’s employees complete the regulatory training. Responsible for development and distribution of regulatory information via intranet and internet web site, tracking and reporting on a variety of required initiatives under federal and state laws. Pay Rate: $37 - $40 per hour Responsibilities: • Coordinates and administers various responsibilities within the client’s Privacy Office, working with low and moderate risk issues and departments, as appropriate, to ensure the client is compliant with various federal and state regulations. • Works with departments regarding process flows, updating on an annual basis (or obtaining certifications from managers that processes are current, as reflected on Tier Trac tool.) • Oversees monthly reports regarding status of updates. Oversees reports needed for presentation, and contributes to preparation of annual report regarding Privacy office for executive/board review. • Ensures regulatory policies and procedures are updated regularly, the appropriate training information/notification, preemption information and complaint information for employee is currently reflected on corporate intranet. • Obtains annual signed certifications, and ensures receipt from all workforce members. Updates training database as appropriate. • Coordinates any changes in departmental policies/procedures as a result of internal audit/compliance activities, and ensures Tier Trac tool is updated appropriately. • Tracks and reports on all complaints received, notifying Manager and Director of upcoming response deadlines. • Monitors disclosures made throughout the corporation, identifying any questionable practices. Produces report on regular basis for executives/board regarding types, volumes, areas involved, etc. • Monitors receipt of confidential communication and restriction requests. Makes request determination and communicates to Access Control Area. • Oversees and monitors the client’s Tracking Database. • Cooperates fully with the Office of Civil Rights, other legal entities and client’s officers in a compliance review or investigation. • Participates in the annual evergreening process to assist the client’s and subsidiaries with compliance for federal and state regulations. • Participates in day to day guidance with the corporation’s regulatory requirements. • Identifies oversees regulatory complaints (internal and external) and incidents. Works with the client’s and it’s subsidiaries on corrective action plans and mitigation steps Job Requirements: ? • Bachelor Degree in Business or Legal AND 2-3 years of experience in privacy office • Knowledge of and experience interpreting federal and state laws. • Knowledge of HCSC’s various functional areas and departments. • Ability leading departmental or divisional projects. • Negotiation, analytical, facilitation, communication and presentations skills. • PC proficiency to include Word, Excel, PowerPoint and Lotus Notes. Preferred Job Requirements: • Conceptual understanding of technology systems and applications. • Experience with web design software application(s). Benefits : Solving IT, a Woman and LGBTQ owned and operated organization is thrilled to provide a comprehensive benefit package to all our W2 employees and their families, regardless of gender. We are proud to offer five diverse health plan options as well as a PPO dental plan through Blue Cross Blue Shield, Term Life/AD&D Insurance, and a 401(k) Savings Plan. Solving IT covers a portion of the health and dental premiums for our employees. As you progress in your professional journey, Solving IT is dedicated to accommodating your evolving preferences and matching you with fulfilling projects. We champion equality and embrace diversity in all its forms. Creating an atmosphere that encourages varied perspectives to collaborate fosters personal development, strengthens team unity, and contributes to the overall success of the organization! Whether you're seeking your next career challenge or aiming to stay abreast of industry trends, Solving IT is committed to supporting your career advancement. We actively encourage applications from all backgrounds and utilize the most up-to-date market insights and compensation data to ensure that you receive not just advice, but the complete Solving IT Experience.

Keywords: , Downers Grove , Privacy Office Administrator 30215, Administration, Clerical , Chicago, Illinois