Sr. Administrative Assistant Heartland Advisor Group

Company: Thrivent Financial
Location: Downers Grove
Posted on: May 16, 2022

Job Description:

SummaryThe Administrative Assistant - regional Advisor Group will provide advanced administrative support to Market Vice President and Group leaders within the regional Advisor Group as well as related support for the Advisor Group as a whole. This role will generally support 1-2 leaders within the Advisor Group.***This position is hybrid eligible. Will need to be onsite 1-2 times/week, and can be remote for the remainder of the week.***This position is part-time (20 hours/week).Job DescriptionJob Duties and Responsibilities:+ Provide day-to-day administrative support to the Front-Line Leaders, including email and calendar management, travel arrangements, submitting expense reports and other key responsibilities as assigned.+ Ensure leaders can focus on key jobs to be done and execute on plans for their model week/service models by thinking and acting proactively; use systems to assist them in managing calendar and prioritizing email/other incoming tasks.+ Collaborate with others in the Advisor Group and partners in the Centers of Excellence related to leader calendars and other requests.+ Establish and maintain efficient office management processes; perform routine administrative duties such as maintaining office supplies, processing mail and other needs of the Advisor Group related to the physical location (as applicable).+ Prepare meeting agendas and updates, maintains meeting notes, and arranges for implementation of action and follow-up items.+ Prepare presentation materials and spreadsheets to produce high quality reports and presentations.+ Responds to information requests and compose correspondence on a regular basis (often of a confidential nature).+ Manage logistics for local meetings, including AV/technical, location, catering, RSVP management, etc.+ Maintain strong business relationship with key stakeholders, including financial professionals, Advisor Group leaders/staff, enterprise leaders, and partners in the Centers of Excellence.+ Supports other various projects, programs, and processing functions as needed.Required Job Qualifications:+ 3+ years of administrative experience preferred+ College or two-year degree from business or vocational school preferred+ Demonstrated project management skills - success in managing, prioritizing, and organizing multiple projects at one time+ Proficient experience with Microsoft Office Suite; ability to learn other software quickly (ie. Salesforce, etc)+ Ability to think proactively to anticipate needs and prepare accordingly+ Ability to handle multiple tasks and maintain a high quality of work while experiencing frequent interruptions+ Ability to maintain the highest ethical, confidential, and professional standards at all times+ Demonstrated ability to partner with key stakeholders to achieve stated goals (influencing skills)+ Excellent communication skills, including oral, written, presentation and interpersonal skills+ Excellent organizational skills and attention to detail+ Demonstrated sound decision-making skills+ Excellent business acumen skills, detailed knowledge of organization and variety of business areas+ Demonstrated customer service skills and a service-minded attitude Thrivent provides Equal Employment Opportunity (EEO) without regard to race, religion, color, sex , gender identity, sexual orientation, pregnancy, national origin, age, disability, marital status, citizenship status, military or veteran status, genetic information, or any other status protected by applicable local, state , or federal law. This policy applies to all employees and job applicants. Thrivent is committed to providing reasonable accommodation to individuals with disabilities. If you need a reasonable accommodation , please let us know by sending an email to human.resources@thrivent.com or call 800-847-4836 and request Human Resources.

Keywords: Thrivent Financial, Downers Grove , Sr. Administrative Assistant Heartland Advisor Group, Administration, Clerical , Downers Grove, Illinois